We are looking for a highly organized and proactive Operations Executive to oversee the seamless execution of events. The ideal candidate will play a key role in planning, coordinating, and managing on-ground operations for various corporate events, exhibitions, luxury weddings, and BTL activities. If you have a passion for event management and thrive in a fast-paced environment, we invite you to apply!
Key Responsibilities:
Event Planning & Execution
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Assist in the end-to-end planning and execution of events, ensuring all logistics run smoothly.
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Coordinate with vendors, suppliers, and internal teams for event setup, decor, AV, catering, and other requirements.
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Conduct site visits and venue inspections to ensure proper arrangements.
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Oversee event setup, execution, and dismantling while ensuring adherence to timelines and quality standards.
Vendor & Client Coordination
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Liaise with clients to understand their requirements and ensure their vision is executed flawlessly.
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Negotiate with vendors to procure materials and services within budget.
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Manage contracts, invoices, and vendor agreements to ensure cost efficiency.
Team & On-Ground Management
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Supervise on-site staff, including event coordinators, production teams, and hospitality personnel.
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Troubleshoot last-minute issues and provide real-time solutions to ensure smooth event execution.
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Ensure compliance with safety and legal regulations during events.
Post-Event Reporting & Analysis
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Gather client feedback and prepare post-event reports.
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Analyze event success and identify areas for improvement.
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Maintain records of budgets, logistics, and operations for future reference.
Requirements:
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Bachelor’s degree in Event Management, Hospitality, Business, or a related field.
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0-6 months of experience in event operations (freshers with internship experience can also apply).
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Strong organizational and multitasking skills with attention to detail.
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Excellent communication and negotiation skills.
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Ability to handle pressure and work in a fast-paced environment.
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Proficiency in MS Office and event management software is a plus.
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Willingness to travel and work flexible hours, including weekends and late nights during events.
Why Join Us?
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Work with a dynamic and creative team in a leading event management company.
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Exposure to high-profile events and industry networking opportunities.
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Opportunities for career growth and professional development.